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Time tracking with proof of work

Every hour of remote work, proven and accounted for.

Screenshots and activity counts back every tracked hour. Added time counts only after a manager approves it, so owners, teams and clients share one record.

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Desktop tracker for Windows, macOS and Linux

Sample PixaTimer desktop tracker: Invoice export is running, with 4h 46m worked today.
Sample screenshot of Invoice export

Invoice export4:10 PM

Keys54
Mouse37

40m awaiting approval

3:20 – 4:00 PM

Reason: Call taken on phone, laptop closed

Hours get paid on trust. Disputes get settled on memory.

Remote and hybrid teams are paid by the hour, but most of the record is a number someone typed. When it is questioned, nobody has the evidence.

  • Time added with no reason
  • Screenshots only the boss can see
  • Timesheets edited after the fact
  • Clients asking if an hour was real
  • Glitches counted as work

From a click on play to a report your client can open.

Every hour passes the same five stops. It only becomes final at Approve.

  1. 01Track

    Pick a task in the desktop app and press play. Windows, macOS and Linux.

  2. 02Sync

    Time, task and screenshots reach PixaTimer about every 30 seconds. Blocks over 90 seconds or running backwards are discarded.

  3. 03Review

    Screenshots arrive grouped by hour, each with its keyboard and mouse counts. Under 20 events is flagged low activity.

  4. 04Approve

    Added time needs a written reason. A manager signs it off before it counts. Time becomes final here.

  5. 05Report

    Time Sheet, Time Use and Projects reports, each one click from Excel. Filters are remembered for 90 days.

See the work, not a guess.

The tracker takes screenshots as people work and counts their keyboard and mouse events. Managers see what was on screen, not a guess.

  • Everyone sees their own

    People see their own screenshots. Managers see only the people they manage.

  • Filter by project, person and date

    “No project allocated” is a filter too.

  • Open any capture full screen

    With its project, task and activity bars.

ScreenshotsPriya Nair · Today

Sample screenshot of Invoice export

Selected capture

Invoice export

4:10 PM

Keys54
Mouse37
Project
Harbor Foods
Total events
91
Activity
Normal

Low activity means fewer than 20 keyboard and mouse events. Employees see the same view of their own screenshots.

8 screenshots

Added time needs a reason. Approval makes it count.

Forgot to press play during a call? Anyone can add the time, but they have to say why. Until a manager approves it, it stays highlighted and out of most totals.

  • Every entry shows its source

    Added time is marked Manual on its row.

  • Tracked times stay put

    Regular users can’t move the start or end of app-tracked time.

  • Overlaps don’t double-count

    Where added time overlaps tracked time, the added time wins.

Edit Time

Review, add or correct time entries for a day

Time worked
4h 46m
Awaiting approval
1
Priya Nair’s time entries for Friday, sample data. Not working rows are gaps between entries.
TaskProjectTime startedTime endTotal timeActions
Not working—12:00 AM09:30 AM9h 30m
Homepage QANorthwind site09:30 AM11:30 AM2h 00m
Not working—11:30 AM12:00 PM30m
Client call notesHarbor Foods12:00 PM01:30 PM1h 30m
Not working—01:30 PM02:15 PM45m
Sprint reviewNorthwind site02:15 PM03:20 PM1h 05m
Client callManualHarbor Foods03:20 PM04:00 PM40m · Not approved
Invoice exportHarbor Foods04:00 PMNow11m

Try it: this is what a manager sees. Reason given: “Call taken on phone, laptop closed”

Sample PixaTimer desktop tracker: Invoice export is running, with 4h 46m worked today.

Try it: a break is one click.

Your team presses play. That’s the whole job.

One small desktop app. Tasks sit in folders and projects, each shows today’s time, and a break is one click.

  • Folders that match how people work

    Current, Next, Permanent and Future Tasks, plus any folders of their own.

  • Today’s time on every task

    Switch tasks with one click; the total for the day stays on screen.

  • An idle reminder you can switch on

    The tracker can remind people when they’ve gone idle.

One record. Three seats at the table.

Owners, the people doing the work and the clients paying for it read the same hours, shaped for what each needs to decide.

See who’s working right now, and on what.

The admin dashboard lists your team with a live dot for anyone tracking, their current task and their total for the day or week. Click a name to open that person’s full dashboard.

  • The 30 latest screenshots across the company, in one carousel.
  • People whose low-activity captures passed 10% over their last 7 active days.

Team today · sample data

  • Priya Nair(tracking now)Invoice export4h 46m
  • Arjun Mehta(tracking now)Logo revisions4h 52m
  • Dev Patel(tracking now)Sprint planning4h 18m
  • Sara KhanNot tracking3h 40m

Low activity in the last 7 days: Sara Khan 18%, Dev Patel 12%. Visible to their managers and company owners only.

Everything in one record.

The tracker, the screenshots, the edits, the approvals and the reports all work from the same hours, so nothing has to be reconciled by hand.

Goes in

  • Desktop tracker

    Windows, macOS and Linux. Syncs about every 30 seconds.

  • Screenshots

    Taken as people work, with keyboard and mouse counts.

  • Edit time

    Added time needs a written reason.

One recordPriya Nair · Fri, Nov 06
Tracked
4h 46m today
Screenshots
8, with activity
Added time
40m, reason given
Approval
Waiting for manager
Time Sheet
2 – 8 Nov
Export
Projects_2-8Nov.xlsx
Visible to
By role
Company
Northwind Studio only

Sample data

Comes out

  • Approvals

    Added time counts once a manager accepts it.

  • Reports

    Time Sheet, Time Use and Projects.

  • Excel export

    Every report downloads as .xlsx.

Around every record

  • Roles

    Owner, Manager and Regular User each see what their role needs.

  • Company isolation

    Each company is separate. Deactivate one and its users are locked out.

Verification without surveillance.

  • Only your managers and the company owners see them too. Regular users see only their own data, the same record their manager sees about them.

  • Owners see the company. You decide who manages whom, which projects people join, and who gets payroll or billing access.

  • Fix a missed hour in the open: added time carries its reason and stays not approved until a manager accepts it.

Controls you set

  • Low-activity filter
  • Idle reminder you can switch on
  • Required reason on added time
  • Approval before it counts
  • Delete screenshots (owners and managers)
  • Project access
  • Payroll and billing access
  • Company isolation

Set up your team once.

Add people, give them a level, decide which projects they can track to. PixaTimer wires up the rest.

Manage users

Northwind Studio · sample data
  • Nisha RaoOwner
  • Arjun MehtaManager
  • Priya NairRegular user
  • Sara KhanRegular user
Sample user list
UserCodeLevelActive
Nisha Raonisha@northwind.exampleEMP-001Owner
Arjun Mehtaarjun@northwind.exampleEMP-009Manager
Priya Nairpriya@northwind.exampleEMP-014Regular user
Sara Khansara@northwind.exampleEMP-021Regular user

Project access

  • Northwind sitePXL24250041Everyone in the company
  • Harbor FoodsPXL242500383 people

Arjun Mehta’s access

Manager
  • Payroll access
  • Billing access
  • Not tracking time

  • New people are set up for you

    Every admin manages new users automatically, and they join every project open to everyone.

  • Three levels

    Regular users see their own data, managers see the people they manage, owners see the company.

  • Each company stays separate

    People and projects never cross companies. Deactivate a company and its users are locked out.

Reports that leave the building.

Three reports, filtered by person and project, and every one exports to Excel. They remember your filters for 90 days.

People × days, with totals

2 – 8 NovAll peopleAll projectsExport .xlsx
  • Priya Nair34h 59m
  • Arjun Mehta36h 04m
  • Dev Patel31h 52m
  • Sara Khan27h 46m
  • Team130h 41m
Time Sheet, 2 – 8 Nov, sample data
PersonMon 02Tue 03Wed 04Thu 05Fri 06TodaySat 07Sun 08Total
Priya Nair7h 29m8h 02m7h 44m6h 58m4h 46m——34h 59m
Arjun Mehta8h 10m7h 36m8h 05m7h 21m4h 52m——36h 04m
Dev Patel6h 47m7h 12m6h 30m7h 05m4h 18m——31h 52m
Sara Khan5h 55m6h 28m6h 02m5h 41m3h 40m——27h 46m
Team28h 21m29h 18m28h 21m27h 05m17h 36m——130h 41m

Sample data · weeks run Monday to Sunday · today is Friday · exports as Projects_2-8Nov.xlsx

Priced for your team, not a template.

Tell us how many people you track and we’ll walk you through the options.

  1. 1Tell us your teamHow many people you track, and how many managers review them.
  2. 2See it on a callWe walk through the tracker, approvals and reports with you.
  3. 3Get your optionsA plan shaped for your team, not a template.
Book a demoContact sales

What’s includedTracker · Web app · Admin

  • Tracker

    • Windows, macOS and Linux
    • Tasks, folders and projects
    • Screenshots with activity counts
    • Breaks and idle reminder
    • Sync about every 30 seconds

  • Web app

    • Personal dashboards
    • Screenshots with low-activity filter
    • Edit time with reasons and approvals
    • Time Sheet, Time Use, Projects
    • Excel export on every report

  • Admin

    • Live team dashboard
    • Low activity over 7 days
    • Users, levels and managers
    • Project access and PXL numbers
    • Payroll and billing access

Download the tracker.

Install it on each team member’s computer. They log in, pick a task and press play.

  1. 1Install it on each computer
  2. 2Log in
  3. 3Pick a task and press play

Questions owners ask first.

Still have a question?

Ask us on a call, with your own team in mind.

Contact sales
Which computers does the tracker run on?

Windows, macOS and Linux. Each platform has its own download, with the version, release date and release notes shown before you install.

How often does time sync?

About every 30 seconds, along with the current task and any new screenshots. Blocks longer than 90 seconds, or that run backwards, are discarded as glitches.

What counts as low activity?

A screenshot with fewer than 20 combined keyboard and mouse events. The admin dashboard lists people where more than 10% of their screenshots were low activity, measured over their last 7 active days within the past 30 days.

Can employees change their tracked time?

They can add time they missed, with a required reason. A regular user’s added time is marked “not approved” until a manager accepts it, and they can’t move the start or end of time the app tracked.

Who can see screenshots?

Regular users see only their own. Managers see the people they manage, and owners see the whole company. Owners and managers can delete screenshots; deleting time also deletes the screenshots taken in that window.

Do my clients need an account?

No. Export the Time Sheet, Time Use or Projects report to Excel and send it. There is no client login to manage.

How do logins work?

People sign in with email and password; the email is remembered and a session lasts 10 hours. A forgotten-password request goes to the company admin.

Which time zone do days follow?

A day follows India Standard Time (GMT+5:30), and weeks run Monday to Sunday.

Know where every hour went.

See your own team’s day recorded, reviewed and approved. We’ll set it up with you on a call.

Book a demoContact sales
  • Windows, macOS and Linux
  • Added time waits for approval
  • Every report exports to Excel
Sample PixaTimer desktop tracker: Invoice export is running, with 4h 46m worked today.